QB Winery Solutions

Office Hours 1-28-20

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Here is the recording for Office Hours today. You can find the following wine accounting & QuickBooks topics in this month’s recording:

  1. Units of Measure, getting started (1 minute mark) **I solved George’s problem and added a comment to the Units of Measure procedure
  2. Details on a new course – The Costing Book Checklist (5 minute mark)
  3. AMS and Vintrace to QB  – Converting from those programs to QB (7 minute mark)
  4. What POS programs do you recommend? Vinespring (11 minute mark)
  5. We’re donating all bottle proceeds to a special cause – How do I record it? (12 minute mark)
  6. 1099 review of new CA law (13 minute mark)
  7. Should I use Vinespring as a POS or Square? – It depends on the size of your winery (15 minute mark)
  8. VinoShipper – A discussion of workflows in VinoShipper (20 minute mark)
  9. Data dump for the Push-in Method – What does a transaction report look like? (24 minute mark)
  10. Bottle runs – How do I track 1st off and last off? (26 minute mark)
  11. Let’s chat about Kegging Wine (28 minute mark)

Silver Club members, please log in to view the recording

Entering Square Sales into QB Desktop

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Square is one of the most common credit card processing services that is used by startup wineries. I actually recommend the program because the fees are reasonable and the reports are very useful.

This procedure shows how to enter the sales detail into QuickBooks Desktop. I recommend the Sales Summary procedure, but there is one variation on the usual procedure, and I show you all the steps. I also show you how to pull the reports that you need.

This procedure is only for QB Desktop (either PC or MAC), because Square has an automatic sync for QB Online. This means that the each sale in Square is automatically “pushed” into QB Online. The sync is similar to the Push-In method, but there are some time-savings steps included in the sync. I cover these steps in another procedure.

This video walks you through the steps. First, download the procedure so you can follow along. There are 2 versions of the procedure: one with screen shots so you can see the steps, the other is without the screen shots so you can use it for a checklist.

This video (must be a Silver Club member to view) will walk you through the steps.

Entering Square Sales into QB PC with Screen Shots

 

Entering Square Sales into QB PC

 

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